hfx flexible working solution enables the National Library of Scotland to manage flexible hours, overtime and time off in lieu (TOIL) for over 330 staff across six sites

hfx, a leading provider of flexible working systems, has announced that the National Library of Scotland has chosen hfx’s flexible working system to manage flexible hours, overtime and time off in lieu for over 330 staff across its six sites in Edinburgh and Glasgow. The organisation has implemented hfx’s flexible working system to support its flexible work policies, reaping efficiencies with reduced time spent by staff and HR on administration.

The Library uses the hfx solution to administer its flexible working policies. Employees at the Library can “clock” in and out using terminals in each of the different sites, or from their own PC terminals. Having the hours recorded systematically provides an overview of working practices for managers, enabling them to balance the operational requirements while meeting the needs of staff. The HR team believes that by the recording of all working hours in a transparent and equitable way, both staff and managers are assured that the flexitime policies are adhered to.

Christine Miller, HR Partner, at the National Library of Scotland said; “Achieving a good work/life balance is embedded in our culture in the Library and flexible working contributes to this. The hfx system records hours accurately and transparently and helps managers to ensure that flexible patterns that have been agreed also work in practice for the department and the individuals.

“Most staff are able to take advantage of the flexi-time policy. We have a policy which is motivating for staff, while ensuring that Library business is managed. We have found that when people work on a pattern that supports their life and their needs, they tend to be more focused during their working hours.”

Alex Boa, Sales Director at hfx said; “Many organisations are starting to see the benefits of flexible working – trends indicate that staff who are more motivated also tend to be more productive. hfx’s system has been designed to provide companies with a system to enable them to embrace a flexible working culture and implement HR policies and practices to reflect this. It provides a transparent, efficient and fair way to capture and process working hours that reduces paper based administration and ensures that the business needs are met.”

Using the hfx system, the HR team also administers the Library’s additional annual leave policy which is currently being trialled. This allows staff to purchase additional annual leave, e.g. for a particular planned trip. Managers can also use the hfx system to monitor where a member of staff returns from long term sick leave and where Occupational Health has recommended a phased return to work. The system can also support the recording of Shared Parental Leave.

hfx’s Etarmis integrates with all the mainstream HR systems including Oracle, SAP, PeopleSoft, Northgate and Software for People, as used by NLS, enabling organisations to manage flexible working, while keeping employee data synchronised across HR and payroll systems.


About The National Library of Scotland
The National Library of Scotland is a major European research library and one of the world’s leading centres for the study of Scotland and the Scots. The Library’s collections are of world-class importance and cover more than 24 million items dating back over 1000 years. This includes over four million books, eight million manuscripts, two million maps and over 45,000 films and videos. Every week it collects around 4,000 new items.
For more information, please visit: www.nls.uk
About hfx
Founded over 40 years ago, hfx has a proven history of developing innovative staff time management solutions. The company introduced the concept of flexible working hours in the 1970s with its Flextime® system, and has continued as a leader in the delivery of flexible working solutions.

Its flagship product, Etarmis, with its ‘one card – one solution’, incorporates access control, photo ID, time and attendance recording, flexitime management and provides seamless integration with major HR and payroll systems. Highly customisable, Etarmis can be configured to meet exact requirements and can support unlimited numbers of work patterns.

Based in the Home Counties just north of London, hfx services clients across the public and private sectors throughout the UK. High profile customers include Home Office, Merck, Bentley Motors, Adidas, Buhler Sortex Ltd, The Society of Motor Manufacturers & Traders (SMMT), Eaton Limited, MoD, National Farmers’ Union, Borough Council of King’s Lynn & West Norfolk, Hertsmere Borough Council, North Lanarkshire Council, East Renfrewshire Council, Exeter City Council, Isle of Man Government, MoJ, Pendle Borough Council, Met Police, Flintshire County Council, Office for National Statistics, UK Intellectual Property Office, NHS Business Services Authority, Pembrokeshire County Council, Science and Technology Facilities Council, West Lancashire Borough Council, and many more.

For more information please visit: www.hfx.co.uk

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