Organisation meets new flexible working legislation and Government security requirements for staff working on electoral rolls and Council tax supported by hfx

hfx, a leading provider of flexible working systems has announced that Renfrewshire Valuation Joint Board (VJB) has chosen its employee time management system to manage flexible working time and security access. Renfrewshire VJB’s working policies and adoption of the hfx system enables the organisation to meet the Government’s new flexible working legislation, introduced in June 2014. hfx’s system enables the organisation to support flexible working practices and provides the management team with accurate individual staff data, including business absence, sickness days, training and holidays for planning. The system is essential for managing a wide variety of work patterns, enabling the organisation to support a more diverse workforce.

As well as to record timekeeping, the organisation uses the staff entry card to control access to the building, to meet the organisation’s Public Sector Network (PSN) requirements to monitor access to secure areas and data. It has introduced a clear desk policy and all work files are now locked away in a secure room with swipe card access that is logged. The cards, which will incorporate photo ID, are required to be worn on display at all times.
“The system supplied by hfx gives us a fantastic management tool for security and flexible working. It has enabled us to implement the new working rules seamlessly, is easy for staff to use and has given us the opportunity to retain experienced staff with new working policies such as flexible retirement.” says Alasdair MacTaggart, Assessor at Renfrewshire VJB.
“There are significant security benefits in knowing who is where. Requirements highlighted by a PSN audit have shown us where we need to take control of physical and IT security. With hfx we have now merged this with our working practices and developed a model that can be adopted anywhere that needs to manage a high security environment.”
Paski Matarazzo, Business Development Director at hfx said; “Renfrewshire VJB demonstrates how flexible working policies can be successfully put into practice when supported by a powerful employee time and access management system. Adopting a system that everyone uses ensures transparency and equality and engenders a climate of trust, resulting in more motivated staff. In addition, recording details of access to confidential data and systems is essential to meet audit requirements.”


About Renfrewshire Valuation Joint Board (VJB)
Renfrewshire Valuation Joint Board (VJB) was established by the Valuation Joint Boards (Scotland) Order 1995 to carry out the statutory valuation functions in respect of Non-Domestic Rating and Council Tax Banding for properties within the constituent councils: Renfrewshire, East Renfrewshire and Inverclyde. Formally established on 1 April 1996, it was also given the responsibility of carrying out Electoral Registration on behalf of the three constituent authorities.
The Board members consist of Councillors representing Renfrewshire, East Renfrewshire and Inverclyde Councils. The organisation employs 49 staff covering all three statutory functions.
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About HFX
Founded over 40 years ago, hfx has a proven history of developing innovative staff time management solutions. The company introduced the concept of flexible working hours in the 1970s with its Flextime® system, and has continued as a leader in the delivery of flexible working solutions.

Its flagship product, Etarmis, with its ‘one card – one solution’, incorporates access control, photo ID, time and attendance recording, flexitime management and provides seamless integration with major HR and payroll systems. Highly customisable, Etarmis can be configured to meet exact requirements and can support unlimited numbers of work patterns.

Based in the home counties just north of London, hfx services clients across the public and private sectors throughout the UK. High profile customers include Home Office, Merck, Bentley Motors, adidas, Buhler Sortex Ltd, The Society of Motor Manufacturers & Traders (SMMT), Eaton Limited, MoD, National Farmers’ Union, Borough Council of King’s Lynn & West Norfolk, Hertsmere Borough Council, North Lanarkshire Council, East Renfrewshire Council, Exeter City Council, Isle of Man Government, MoJ, Pendle Borough Council, Met Police, Flintshire County Council, Office for National Statistics, UK Intellectual Property Office, NHS Business Services Authority, Pembrokeshire County Council, Science and Technology Facilities Council, West Lancashire Borough Council, and many more.

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