Historic Scottish golf course and retail business manages seasonal demands for staff with integrated Time and Attendance, Payroll and HR software from Carval
Carval Computing has announced that St Andrews Links is using its HR Unity solution to manage working hours and payroll for staff across its seven golf courses, golf shops and clubhouse facilities. With a mixture of seasonal, part-time and permanent staff working variable hours to meet both demand and daylight hours, St Andrews Links Trust is able to manage annualised hours contracts as well as running payrolls for hourly paid workers using HR Unity’s fully integrated Payroll, Time and Attendance and HR software. Originally replacing a manual paper-based system, HR Unity enables the HR Manager and one part-time payroll assistant to administer the payroll and manage staff contracted hours for all of the Trust’s 350 staff.
According to Ann Stuart, HR Manager at St Andrews; “Our business is very seasonal and to cope with demand we have annualised hours contracts for permanent staff and pay seasonal staff based on an hourly rate. Carval’s HR Unity enables us to manage this complex requirement of a highly diverse workforce smoothly. We are able to meet seasonal demands efficiently while ensuring that our staff are looked after year round.”
The recruitment module within the Carval HR Unity software has also brought efficiencies, enabling the HR administration process to be streamlined from receipt of the application.
Where events are held off-site and the clocking terminals can’t be used, managers can log a business absence within the system to ensure that the correct hours are maintained. The absence tracking feature provides an audit trail should there be an attendance issue or dispute. Holidays and sickness are also administered through the system. A self-certification form has been created as well as a return to work form, which saves time for both staff and managers.
Ann continues; “Our staff know that they are going to be paid the right amount. All staff clock in and out using a proximity card for the buildings, which makes it easier to track, maintains security and ensures transparency. The system is really easy to use, staff like the visibility, they can see that everyone is treated fairly, and we are able to produce comprehensive management reports at the click of a button.”
John Ovington, Sales and Support Director at Carval commented; “St Andrews is a long established business that has successfully embraced new ways of working to support its growing success. The challenges of managing a seasonal business with the right staffing levels can be extremely costly in time and administration. This is where the benefits of adopting integrated HR, Time and Attendance and Payroll systems can be quickly realised. For staff, too, it gives confidence that working hours are accurately and fairly captured and compensated, improving overall efficiency and morale.”
Notes to Editors
About St Andrews Links
First established over 600 years ago, St Andrews Links, has evolved to become a prestigious, world renowned centre for golf. Today more than 230,000 rounds are played over the seven public courses annually. St Andrews Links Trust also manages a number of additional facilities including a golf academy, three clubhouses and five shops including the Tom Morris Shop, the oldest of its kind in the world.
Throughout its unique history, the focus of the Links has remained to ensure that its golf courses are open to all, manage the courses in a sustainable way and providing free golf to the children of the town, through its Junior Golf programme, SALJGA.
For more information, please visit; www.standrews.com
Founded in 1986, Carval is a leading provider of Human Resource Management and Payroll software and services.
The company’s HR Unity range of flexible and easy-to-use solutions is the only truly integrated HR, Payroll, Time & Attendance and Self-Service software available in the UK. The company also provides a range of outsourced services including Payroll bureau, hosted and managed services.
Designed to provide a future proof solution, Carval’s HR software harnesses the latest proven technology platforms, resulting in flexible and modern solutions based on industry best practice that are guaranteed compliant with current legislation.
Carval’s solutions are suitable for organisations from two up to 10,000 employees. High profile clients include: Addison Lee, Colne Housing, UK Coal, Day Lewis plc, National Housing Federation, St Andrews Links Trust, The Royal Mint, and St Paul’s Cathedral.
For more information please visit: www.carval.co.uk
Andreina West/Mary Phillips
Tel: 01491 639500